Laid, Polla and Port-Na-Con

Residents’ Association Constitution

1.     NAME

The Association shall be called Laid, Polla and Port-Na-Con Residents’ Association (hereinafter referred to as the ASSOCIATION).

2.          OBJECTS

The objects of the Association shall be to provide benefits for and promote the interests of the Community of Laid, Polla and Port-Na-Con.

3.            MEMBERSHIP

3.1.   Membership fees shall be agreed by each Annual General Meeting.

3.2. All members joining the Association shall be deemed to accept the terms of this Constitution and any Bye-laws published from time to time by the Association.

3.3.            The membership shall be restricted to the residents of Laid, Polla and Port-Na-Con, who shall be identified by entry in the current Register of Electors.

4.                 MANAGEMENT

4.1. The affairs of the Association shall be conducted by an Executive Committee which shall consist of Members of the Association.

4.2. An Executive Committee shall be formed of Members of the Association, who shall be honorary, consisting of a Chairman, Vice-Chairman, Treasurer, Secretary and one Member-at-large, who shall be elected annually at the Annual General Meeting. If the post of any officer or committee member should fall vacant after such an election, the Executive Committee shall have the power to fill the vacancy until the next Annual General Meeting.

4.3.             All Executive Committee members shall be members of the Association.

4.4.            Executive Committee members shall not hold any position as an Executive Committee members in any Association, Organisation or Company which might cause a conflict of interests.

5.      GENERAL MEETINGS

5.1.            The Association shall hold an Annual General Meeting in the month of March or April to:

5.1.1.       Approve the minutes of the previous year’s AGM

5.1.2.       Receive reports from the Chairman and the Honorary Secretary

5.1.3.      Receive a report from the Honorary Treasurer and approve Annual Accounts

5.1.4.       Receive a report from the Auditors

5.1.5.       Elect the Executive Committee

5.1.6.       Consider changes to the Constitution

5.1.7.       Appoint Auditors for the Association’s Accounts

5.1.8.       Deal with other relevant business

5.2.             Extraordinary General Meeting

An Extraordinary General Meeting shall be called by an application in writing to the Secretary, supported by at least thirty three percent of the members of the Association. The Executive Committee shall also have the power to call an Extraordinary General Meeting by decision of a simple majority of its members

5.3.             Notices

  At least thirty days  notice shall be given to all voting members of the Annual General Meeting.

At least ten days’ notice shall be given to all voting members of any Extraordinary General Meeting

5.4.             Voting

5.4.1. With the exception of changes to the Constitution, decisions put to the vote shall be resolved by simple majority at General Meetings.

5.4.2.       The Chairman of the Association shall hold a casting vote.

5.5.             Quora

The quorum at General Meetings shall be fifty percent of the members of the Association and the quorum for Committee Meetings shall be three members.

5.6.             Changes to the Constitution

  5.6.1.      Any change to the Constitution shall require a two thirds majority of those present and eligible to vote at a General Meeting.

  5.6.2.      Notice shall be given to all voting members of any General Meeting or Extraordinary General Meeting as specified in 5.3. and then any proposal to change the Constitution shall be submitted in writing to the Secretary at least fifteen days prior to the notice.

  5.6.3.      All proposals for changes to the Constitution shall be signed by at least two members eligible to vote at a General Meeting.

  6.                  FINANCE AND ACCOUNTS

  6.1.             The financial year shall run from 1st January until 31st December of each year.

  6.2.            The Honorary Treasurer shall be responsible for the preparation of the annual accounts of the Association.

  6.3.       The accounts shall be audited by an independent person appointed annually by the Annual General Meeting.

6.4.       All cheques drawn against the Association’s funds shall be signed by two of three office bearers who are on the signatory for the bank.

  7.                  DISSOLUTION

In the event of the dissolution of the Association, any assets thereof shall be distributed amongst Charities and not amongst the members of the Association in any way whatsoever.

 

This document is maintained on behalf of laid Residents Association, mail and comments will be welcome to  webmaster@laid.org. uk

For detailed information on the area and Parish of Durness visit www.durness.org